HR and Operations Administration Assistant – Centers of Dialysis Excellence (Kapolei)

Requisition Number 14-0046
Post Date 1/20/2014
Title Administrative Assistant
City Kapolei
State HI
Description
JOB TITLE: Administrative Assistant APPROVED BY:
DEPARTMENT: Human Resources APPROVED DATE:
REPORTS TO: VP of Human Resources CLASSIFICATION: Exempt

SUMMARY: Initiates, coordinates, and executes administrative support to Business Planning Team

DUTIES AND RESPONSIBILITIES:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

· Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
· Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
· Distributes daily internal/external mail and overnight packages; sends and distributes faxes.
· Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
· Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
· Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
· Meets and greets visitors.
· Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
· Conducts research; compiles and types statistical reports.
· Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
· Orders and maintains supplies; coordinates equipment maintenance.
· Assists in development and implementation of department systems and procedures as needed.
· Performs general clerical duties including but not limited to word processing, spreadsheets, creation and editing of presentations, filing, photocopying, faxing, and mailing.
· Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
· Assists with special projects as assigned.
· Performs other duties as assigned by supervisor.

SUPERVISORY RESPONSIBILITIES:
· Supervises temporary clerical staff as needed.

QUALIFICATIONS:
· Associate’s degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
· Excellent verbal and written communication skills.
· Proficient on Microsoft Word, Excel, PowerPoint.
· Commitment to excellence and high standards.
· Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
· Strong interpersonal skills.
· Ability to understand and follow written and verbal instructions
· Ability to deal effectively with a diversity of individuals at all organizational levels.
· Good judgement with the ability to make timely and sound decisions
· Creative, flexible, and innovative team player
· Ability to work independently and as a member of various teams and committees.
· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
· Acute attention to detail.
· Demonstrated ability to plan and organize projects.
· Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to do the following:
· Sit for prolonged periods
· Accurately complete detailed reports.
· Coordinate multiple tasks simultaneously.

WORK ENVIRONMENT:
· Office environment

Requirements
QUALIFICATIONS:
· Associate’s degree (A.A.) or equivalent, three to five years related experience, or equivalent combination of education and experience.
· Excellent verbal and written communication skills.
· Proficient on Microsoft Word, Excel, PowerPoint.
· Commitment to excellence and high standards.
· Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
· Strong interpersonal skills.
· Ability to understand and follow written and verbal instructions
· Ability to deal effectively with a diversity of individuals at all organizational levels.
· Good judgement with the ability to make timely and sound decisions
· Creative, flexible, and innovative team player
· Ability to work independently and as a member of various teams and committees.
· Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
· Acute attention to detail.
· Demonstrated ability to plan and organize projects.
· Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to do the following:
· Sit for prolonged periods
· Accurately complete detailed reports.
· Coordinate multiple tasks simultaneously.

WORK ENVIRONMENT:
· Office environment

Apply Here:

https://rn11.ultipro.com/DIA1001/JobBoard/JobDetails.aspx?__ID=*69FC2688155AB87A

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